- Funding Year 2013 (E-rate Year 16) PEPPM Information -

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Funding Year 2013 (E-rate Year 16) E-rate Information for PEPPM 2012 Supplemental I Bid Awards

As you know, the only way an E-rate applicant can submit a Form 471 without first competitively bidding the E-rate eligible service/item using a Form 470 is when another entity submits the 470 on the applicant’s behalf. Such is the situation with the state's PEPPM contract for internal connections and maintenance (www.peppm.org/pa/default.htm). The PA Department of Education files Form 470s to align the E-rate competitive bidding process with the official procurement process for the PEPPM contracts.

Schools (both public and nonpublic) and libraries that would like to purchase and take receipt of an E-rate eligible item from PEPPM on or after July 1, 2013 may simply file one form, the Form 471. The Form 471 filing window is currently open and Form 471 applications may be submitted on or after that date. The final day that applications can be postmarked or submitted and certified online for Funding Year 2013 is March 14, 2013 The pertinent E-rate information needed for the Form 471, Block 5 is listed below.

In the cases where PEPPM is being used, the SLD does not require a separate contract or purchase order to be issued before the 471 is filed because the PEPPM contract IS the contract. Therefore all of the information below is based on the PEPPM contract, not on your local contracts/purchase orders. Purchase orders, however, must be issued in order to actually order the products (on or after July 1, 2013).

New Requirement: If you are purchasing from PEPPM, you must obtain a vendor quote (including vendor’s letterhead or logo) before submitting your Form 471. This document, then can be used as your Item 21 attachment. PIA reviewers will request to see vendor documentation dated before your Form 471 submission date.

Below is pertinent information relating to the PEPPM contract that should be used to complete the Form 471, Block 5:

SPIN:  Use the SPIN of the vendor you wish to purchase from 
Form 470:  902310001018274
Contract Award Date:  04/19/2012
Service Start Date:  07/01/2012
Contract Expiration Date:  12/31/2013
Contract Number:  2012 Supplemental I State PEPPM Contract

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