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Year 11 E-rate Information for PEPPM 2008 Bid Awards

As you know, the only way an E-rate applicant can submit a Form 471 without submitting a 470 is when someone else submits the 470 on your behalf.  Such is the situation with the state's PEPPM contract for internal connections and maintenance.  As in previous years, the Pennsylvania Department of Education has filed a Form 470 simultaneously with the official state procurement process to competitively bid the PEPPM contracts.  Schools (both public and nonpublic) and libraries that would like to purchase and take receipt of an E-rate eligible item through PEPPM on or after July 1, 2008 may now simply file one form, the Form 471.  The Form 471 filing window is currently open and thus Form 471 applications may be submitted immediately.  The final day that applications can be postmarked or submitted and certified online for Year 11 is February 7, 2008.  The pertinent E-rate information needed for the Form 471, Block 5 is listed below.

The SLD requires binding contracts for all services or equipment.  The only exceptions to this are for one-year tariffed or MTM services, or where state master contracts (such as PEPPM) are being used.  In the cases where PEPPM is being used, the SLD does not require a separate contract or purchase order to be issued before the 471 is filed because the PEPPM contract IS the contract.  Therefore all of the information below is based on the PEPPM contract, not on your local contracts/purchase orders. Purchase orders, however, must be issued in order to actually order the products (on or after July 1, 2008).

Below is pertinent information relating to the PEPPM contract that should be used to complete the Form 471, Block 5:

# 12: 470 Application Number for the PEPPM contract is:  351430000628159
# 15: Contract Number:  PEPPM State Contract 2008 
# 17: Allowable Contract Date:  10/15/2007
# 18: Contract Award Date:  11/15/2007
# 19: Service Start Date:  07/01/2008 (always use this number for all Year 11 Form 471s)
# 20: Contract Expiration Date:  12/31/2009

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