PEPPM 2027 Product Line Bid Information

The contract term for the PEPPM 2027 Product Line Bid is from January 1, 2027 through December 31, 2028. 

This is a Request for Bids for brands of technology equipment, software, services, supplies, and furniture to local educational agencies and other eligible public agencies in Pennsylvania, California, and optionally other states for the PEPPM Cooperative Purchasing Program.

Bid Due Date (PA): October 8, 2026, 3:00 pm ET
Public Bid Opening (PA): October 8, 2026, 3:00 pm ET, CSIU, 90 Lawton Lane, Milton, PA 17847

Bid Due Date (CA): October 15, 2026, 3:00 pm PT
Public Bid Opening (CA): October 15, 2026, 3:00 pm PT, 630 San Ramon Valley Boulevard, Suite 210, Danville, California 94526

Submission: Electronic bids at www.Epylon.com
Registration: New vendors should register on PEPPM to obtain access to both PEPPM and the Epylon eBid system. There is no fee to register.

📌Submit requests for additional or equivalent Product Lines using this PEPPM Product Line Consideration Request Form.
Requests must be submitted by the Equivalents Due Date listed in the Terms and Conditions.  

Please click on the links below to find out more about the PEPPM Bid.

Pennsylvania:

California:

 

Additional Bid Information:

  • Prebid Meeting
    • - Prebid meetings were held on August 20 and August 27, 2026. Both sessions covered substantially the same information. The recording below provides an overview of the PEPPM bidding process, bid requirements, and the Epylon eBid system.
       
    • - Prebid Meeting Recording: 
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    • - View Prebid Meeting Slides (PDF)
    • Important: The Prebid Meeting recording and slides are provided as supplemental guidance for bidders. Bidders are responsible for reviewing the official RFB Terms and Conditions, amendments, and information posted within the electronic bid form for current requirements, dates, and deadlines.
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  • Frequently Asked Questions (FAQ)
    • - Click here for PEPPM Bid - Frequently Asked Questions
    • - Current bid-related questions should be submitted within the eBid form on the "Bidder's Questions" tab by the Questions Due Date (listed in the Terms and Conditions and Memo above). 
    • - Current questions will be answered within the eBid form on the "Bidder's Questions" tab.
       
  • Directions for Bid Document Information and Registration
    • - Vendors must have an Epylon account to submit a bid. New vendors should register through PEPPM.org to obtain access to both PEPPM and Epylon.
    • - Submit questions about the bid within the eBid form on the "Bidder's Questions" tab
    • - For instructions on how to submit a bid, please call Epylon’s customer service at (888) 211-7438 or service@epylon.com
    • - To begin your bid submission, click here for bidding directions or on the Directions for Bid Document Information and Registration link above
    • - Note:  Bid documents will only be available electronically and all bid proposals will be completed and submitted online
       
  • Vendor's Guide to eBid (PDF)  ⚠️ Update
    • - All PEPPM bid proposals will be submitted online using Epylon Corporation's eBid application
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    • What if I can't see the bid in my eBid Inbox? 
    • If your company has an existing Epylon account but you do not see the bid in your eBid Inbox, there are several possible reasons:
      • 1) Another user at your company may have already opened the bid. Epylon allows only one user under a company account to have the bid form at a time. Once a user opens the bid, it will no longer appear in the Inbox of other users at the company. The user who has the bid can forward it through Epylon to another company representative.
      • 2) Your company may not be categorized as a technology supplier. Contact Epylon Customer Service to request that your company be added as a technology supplier so the bid can be made available to your account.
      • 3) Your company may use geographic territories within Epylon. If users are assigned by territory, the bid may have been directed to the employee(s) designated for Pennsylvania.
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    • If you are unsure who has the bid or still cannot locate it, contact Epylon Customer Service at (888) 211-7438 or service@epylon.com for assistance.
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  • Tips for Filling Out the PEPPM Pricing Template (PDF)
    • - Avoid issues when submitting your pricing template with your eBid by following these tips
    • - Additional information on completing the PEPPM Pricing template can be found in the Vendor Guide to Epylon eBid pages 18-20.